Registrations are accepted on the understanding that the programme is given in good faith but may have to be re-scheduled or the presenters changed for reasons outside the committee’s control.  The University of Leeds reserves the right to cancel or postpone the meeting, in which case fees will be refunded in full.  

If a delegate is unable to attend the meeting for any reason they may substitute someone else from the same Institute/organisation.  In the event of a presenting author having to cancel their attendance we ask that a named co-author attends and presents in their place.  In these circumstances the delegate/author should contact SSCG2025@leeds.ac.uk as soon as possible.

Where the delegate is unable to attend and is not in a position to transfer their place to another person then the following refund arrangements apply:
•    Registrations cancelled within seven days of booking: a full refund is payable unless the meeting starts within the next seven days, in which case the full fee is payable and no refunds will be made
•    Registrations cancelled more than 60 days before the event will be refunded 80% of the registration fees
•    Registrations cancelled less than 60 but more than 30 days before the event will be refunded 50% of the registration fees
•    Registrations cancelled less than 30 days before the event will not be eligible for a refund

In the event of cancellation, the University will not be held liable for or refund any incurred travel or accommodation expenses.

Our privacy notice tells you what to expect us to do with your personal information when you make contact with us or use one of our services: https://eps.leeds.ac.uk/privacy